Case studies

PKP Energetyka S.A.

Scope of services

  • Creating a central documentation archive:
    • Creating a dedicated document recording catalogue
    • Collecting documents from locations throughout Poland
    • Recording documents in the IT system used to operate the central archive
    • Storing paper documents
    • Handling documentation, which includes:
      • loans via the system in electronic and paper form
      • disposing of documents and destroying them
  • Running a file depository at the Customer’s location which is systemically linked to the central archive:
    • Recording documents
    • Providing access to original copies of documents on an ongoing basis
    • On-demand scanning of documents

Scale of the project

Over 2,500 running metres of documents taken over and recorded

Over 12,000 kilometres covered while creating the archive

Documents collected from 18 locations throughout Poland

Over 500 running metres of personnel-related documentation recorded

Business advantages

  • Quick and comfortable access to electronic documents, provided to users from several locations
  • Multiple employees of the customer can work on a single document at the same time
  • Flexible reaction to periodic fluctuations in the quantities of documents processed
  • Timely performance of processes – SLA guarantees
  • Transfer of the responsibility for correct operation of the archive to the Contractor
  • More effective protection of the information contained in the documents
  • Minimized risk of the source paper documentation being damaged/destroyed

Case studies

PKP Energetyka S.A.

Over 2,500 running metres of documents taken over and recorded. Documents collected from 18 locations throughout Poland.


PKP Energetyka Centrum Usług Wspólnych Sp. z o.o.

Approximately 6 000 paper and electronic documents processed each month, approximately 120 000 metrics obtained during the month.


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